What Questions Should You Ask When Interviewing Wedding Planners?
Choosing the right wedding planner is one of the most important decisions you’ll make during your wedding journey. Your planner will be by your side helping coordinate every detail, manage vendors, and keep your day running smoothly—so it’s essential to find someone you trust, who understands your vision, and who supports your unique needs.
To help you navigate this process, we’ve compiled a list of essential questions to ask when interviewing wedding planners. Whether you’re planning a small intimate ceremony or a large celebration, these questions will guide you toward a planner who’s the perfect fit.
1. What Services Do You Offer?
Wedding planners offer a range of services, from full-service planning to partial or day-of coordination. Be sure to ask:
Do you offer full planning, partial planning, or month-of coordination?
What is included in your packages?
Can services be customized based on our needs and budget?
2. How much experience do you have in event planning, and why do you enjoy it?
Understanding their experience can help you gauge the quality of service your wedding will receive:
How long have you been planning events and weddings?
Why do you enjoy working in the wedding industry?
What’s your favorite part of planning?
3. Do You Have Experience with LGBTQ+ Weddings and Inclusive Celebrations?
If inclusivity is important to you, ask directly about their experience:
Have you worked with LGBTQ+ couples before?
How do you ensure all weddings are respectful and affirming for every guest?
4. How Do You Handle Vendor Coordination?
Vendors are the backbone of any wedding, so knowing how your planner manages these relationships is crucial:
Will you communicate with vendors on our behalf?
How do you manage timelines and ensure everyone stays on schedule?
5. How Do You Manage the Wedding Day Timeline?
Ask about their approach to the timeline and logistics:
Will you create a comprehensive timeline for the rehearsal and wedding day?
How early do you arrive on the wedding day?
How do you handle unexpected issues or emergencies?
6. How Do You Handle Stress or When Something Goes Wrong?
Weddings rarely go perfectly according to plan. Knowing how your planner handles stress is key:
How do you stay calm and focused under pressure?
Can you share an example of a problem you resolved on the day of a wedding?
7. How Would You Describe Your Personality on the Wedding Day?
You’ll want someone whose energy matches your vibe:
Are you more hands-on or behind-the-scenes?
How do you support couples emotionally on their big day?
8. How Many Hours Do You Typically Work on the Wedding Day?
Understanding their time commitment helps set expectations:
How early do you arrive, and how late do you stay?
Do you oversee cleanup and vendor departures?
9. When Does Your Support Begin?
Planning a wedding involves many stages, so ask:
At what point in the planning process do you start working with couples?
How involved are you in the months leading up to the wedding?
10. What’s Your Backup Plan if You Can’t Make It?
It’s important to know what happens if your planner is unavailable:
Do you have a trusted backup or associate planner?
How will you ensure continuity of service?
11. What Is Your Communication Style?
Good communication is key to a smooth planning process:
How often will we check in?
What’s your preferred method of communication (email, phone, video calls)?
How quickly do you typically respond to questions?
12. Can You Provide References or Reviews?
Don’t hesitate to ask for proof of their professionalism and past successes:
Can you share references from past couples?
Do you have reviews or testimonials we can read?
13. What Is Your Pricing Structure?
Understanding costs upfront prevents surprises later:
How do you structure your fees (flat rate, percentage, hourly)?
Are there any additional costs we should expect?
14. How Do You Support Accessibility and Special Needs?
Make sure your planner values and plans for all guests’ needs:
How do you accommodate guests with mobility, sensory, or dietary needs?
Have you worked with couples who require specific accessibility considerations?
15. What Makes You Different from Other Planners?
This question lets you get to know their unique style and strengths:
Why did you become a wedding planner?
What do you love most about planning weddings?
What unique value do you bring to your couples?
Final Thoughts
Interviewing wedding planners takes time, but asking these questions will help you find someone who truly understands your vision and can guide you with confidence, compassion, and expertise. At Sheeco Weddings, we specialize in creating inclusive, stress-free, and sustainable celebrations tailored to each couple’s unique story.
Ready to chat? Contact Sheeco Weddings to learn more about how we can support your wedding journey.
